Services

Driver qualification files, managed end to end

One regulation — 49 CFR Part 391 — handled completely. Not software you operate. Not a consultant billing hourly. Finished, current, audit-ready files for every driver you run, at one flat per-driver rate.

49 CFR 391.21–391.33

New-driver file build

Every new hire gets a complete driver qualification file before first dispatch: employment application, motor vehicle records from each licensing authority, the safety performance history investigation, road test documentation, and medical certification — assembled correctly the first time.

Documents and tasks covered by New-driver file build
Employment application	§391.21
MVR from each licensing authority, past 3 years	§391.23(a)
Safety performance history investigation	§391.23(d)
Road test certificate or accepted equivalent	§391.31–.33
Medical certification on file	§391.41–.45

49 CFR Part 391

Existing-file audit & remediation

We review every current driver file against today’s Part 391 requirements — not an outdated checklist — document each gap, and fix what’s missing. You get a written gap report showing exactly where each file stood and what we corrected.

Documents and tasks covered by Existing-file audit & remediation
File-by-file gap review	All drivers
Written findings report	Per file
Missing-document remediation	Tracked to close
Stale-document cleanup	Current rules only

49 CFR 391.25 · 391.45

Ongoing maintenance & expiration tracking

The part most fleets miss. We pull the annual MVR for every driver, complete and document the annual review of the driving record, and track every medical certificate expiration with lead time to recertify — so a file that was complete at hire stays complete.

Documents and tasks covered by Ongoing maintenance & expiration tracking
Annual MVR from each licensing authority	§391.25(a)
Annual review of driving record, documented	§391.25(b)–(c)
Medical certificate expiration tracking	§391.45
Advance alerts before any document lapses	Ongoing

49 CFR 391.51

Recordkeeping & audit readiness

Files organized and retained the way the regulation requires — for the duration of employment plus three years — and ready to produce quickly if FMCSA requests your records. If a review notice arrives, your Part 391 documentation is already in order.

Documents and tasks covered by Recordkeeping & audit readiness
Retention per §391.51	Employment + 3 yrs
Organized, produce-on-request records	Digital
Part 391 review preparation	Included
Access limited to your account team	Always

Everything above. $30 per driver per month.

Plus a one-time $75 per driver to build or fix each file. That’s the entire price list.

See pricing